Minutes of Committee Meeting

Thursday 14th June 2018
The Bandstand, West Ham Park

Roger Jones (Chairman), Pat Mossop (Vice Chairman), Lucy Murphy (Park Manager), Nicky Brown, Charlotte Cook, Helen Mossop, Ron Innell,  Marion Innell, Jules Maurice-Williams, Dawn Webster, Lyndsay Jones

Mary Edmondson, Joel Farrell

Roger welcomed everyone to the meeting, and thanked Lucy for the refreshments provided.

Minutes of the last meeting
Minutes from the meeting on 12th April 2018 were agreed as a correct record. 

Recent Events
Bird Surveys
Our ongoing bird surveys show that the populations of most species are stable, with increases in sightings of House Sparrows, Goldfinches and Green Woodpeckers. The public walks held in March have given us another volunteer birdwatcher, and he has also been willing to help with work in the Wildlife Garden.

Celebration of Dr Fothergill’s Legacy
This took place over the weekend of 9/10th June. The exhibition created a lot of interest, and the craft activity and botanical sketching were also popular, particularly on the Sunday. Thanks were recorded to Mary, especially for all the time spent talking to interested members of the public, and to all the Friends who helped to put the exhibition together on the Saturday and helped with the activities.

Wildlife Garden Maintenance
The next Friends working party will be on Saturday 16th June. 

Finance Report
Current balance in the account is £882. There are some expenses to be claimed for the Botanical Drawing event. Thanks to Marion for keeping the books.

Park Update – Annual Report
Lucy reported that West Ham Park had regained its gold award from London in Bloom, having slipped to silver gilt for a couple of years. Congratulations to all the park maintenance staff.
The park has benefitted from a good amount of volunteer work from corporate teams, and also recorded 382 hours of voluntary work from FWHP.
Lucy explained the current situations regarding sports use, the Snack Shack café, plans for maintenance and improvements to the garden and the wildflower meadows and the extension to the Nursery Gate Wildlife Garden.
The current position regarding the proposed refurbishment of the Playground was explained. Public consultation will take place between 23rd June and 21st July. Full details are available on the West Ham Park Website. An online survey and face-to-face consultation events in the park will capture peoples feedback regarding the designs, to see what is most wanted by users, before a detailed design is developed.
The plans for the Nursery Site have been presented to the Options Review Group and will now be considered by a number of City of London Committees. They will decide which option they wish to see progressed. The selected option will be subject to public consultation once more detailed designs have been prepared. This is currently planned to take place in Spring 2019. 
CCTV is being installed at all gates to monitor and deal with antisocial issues during park opening hours and after closing. 

Future events
FWHP Meeting dates 
Thursday 27th September 2018
Thursday 29th November 2018 

Wildlife Garden Maintenance
Future dates to be decided at September meeting

WHP Summer Fair 14/15th July
Friends will work alongside Park Staff to repeat the craft activity from our Botanical Drawing event, and show pictures from that event and other Friends’ activities.

Bat Walks
Thursday 23rd August and Friday 28th September 

Newham's Biggest Leaf Pile
Sunday 5th November

Dates to be decided at the next meeting

Park in the Dark
Friday 7th December
Arrangements to be finalised at next meeting

Station Artwork to promote the park
Roger has set up contact with the Crossrail team, and there is interest in working with schools in the “Forest School” programme to create artwork for the refurbished stations at Maryland and Forest Gate. There is also the chance to promote the park by signposting from both these stations.

Dawn praised all the park staff for the high standard to which the park is maintained, and she expressed interest in becoming involved with the Vegetable Garden. Lucy will liaise with her on this.

Post meeting note – Dawn and Pat have renovated several of the vegetable beds and have planted a variety of fruit and vegetables. If anyone is interested in volunteering please get in contact through park office or parks.gardens@cityoflondon.gov.uk)

Annual General Meeting
Roger stood down as Chairman and handed over to Lucy.

Elections then took place.
Roger was asked if he would be prepared to continue as Chair and he said he was. He was proposed by Helen and seconded by Marian, and duly appointed.
Deputy Chair
Roger asked Pat if he would be willing to continue, and Pat agreed to do so. Proposed by Lyndsay, seconded by Nicky, and duly appointed.

Other roles will continue as before:
Secretary  Lyndsay 
Membership Secretary Ron 
Treasurer   Marion Innell 
Communications Manager Nicky
Events Manager and Educator  Lyndsay 

The meeting closed at 8.40 with further refreshments

                                                                                       The Friends of West Ham Park                                                                                       
 Last updated 24 August 2018

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